Reserving a Studio

Our facilities are primarily used by BYU Continuing Education and our clients. However, we are open to other on- and off-campus entities, including students.

Reservations ideally need to be made 1-2 weeks in advance to ensure
we can staff the recording.

For non-Continuing Education entities, there is an associated cost to using our facilities that depends on what you need. For those off- and on-campus entities interested the best way to start is to talk to Ryan Beckstead to discuss what you need, what the estimated cost would be, and our availability.

1. Create an event on your work calendar for the time required for the recording(s). Request enough time for the recording plus any extra time that might be needed. Be very generous but not excessive.
2. In the name of the event put the course or project that the recording is for.
3. Invite anyone who needs to be at the recording. It is helpful for the media team to know who is coming.
4. Invite the studio space as though it were a participant using the Outlook Name from the table above. Make sure Outlook finds the studio in the directory, as it would with a person.
5. DO NOT fill in the location field. Inviting the room will automatically populate the location with the correct studio when the event is created.
6. Add any notes that will help the Media Team prepare for the recording.
   
   1. Course title
   2. Type of recording (sitting/standing, with or without PPT, iPad, whiteboard, etc.)
   3. Location of PPT file if needed (M Drive or Box)
   4. Any other important info (extra chairs or table, etc.)
7. Save/create the event in Outlook.
8. The event should show as Tentative in Outlook until it is approved by the Media Team. We'll make sure we have someone available to do the recording.